Our Process

Every event is different, so the Reid AV Services production process is designed to be both structured and adaptable. We start by listening: learning about your goals, your space, and your audience. From there, we tailor a technical plan that balances performance, logistics, and creative vision.

Whether you need full event production or targeted AV support, we manage every detail with clarity and consistency. You’ll know what’s happening, when, and why, so there are no surprises, just results.

1.Initial Consultation

We start with a conversation. You’ll tell us about your event, your goals, and any technical needs or concerns. We’ll ask the right questions to get a full picture, then walk you through how we can help.

How We Bring Your Event to Life, Step by Step

2.Site Visit & Needs Assessment

Next, we assess your venue (virtually or in person) and determine what equipment, crew, and layout will best support your event production. We factor in things like acoustics, lighting conditions, power availability, and audience size.

Why Our Process Works for Live Events of All Sizes

3.Custom Production Plan

We create a detailed plan covering all AV elements, from sound, lighting, staging, and video to the timing. You’ll know what we’re providing, who’s handling what, and when everything will happen. This is where coordination begins.

Live events move quickly, and they leave no room for error. That’s why we rely on a structured process, but keep it flexible enough to adapt on the fly. Our approach means fewer surprises, better collaboration, and more control over the outcome.

With our process, you won’t be left wondering what’s next; you’ll always know what’s happening and who’s handling it. Clients choose Reid AV Services because:

  • We’re proactive, not reactive

  • We communicate clearly and consistently

  • We focus on preparation, not last-minute scrambling

  • We show up early, stay present, and deliver what we promise

4.Setup & Live Execution

Our team arrives early with fully tested gear. We manage the entire setup and run rehearsals if needed. During the event, we stay on-site to mix audio, run lighting cues, manage video playback, and make any last-minute changes.

5.Breakdown & Post-Event Support

Once the event ends, we handle the teardown quickly and respectfully. We’re happy to debrief afterward, provide recommendations for future events, or discuss long-term AV solutions if needed.

Contact Reid AV Services to Start Planning With Confidence

Every successful event starts with a plan, and we’re here to help you build it. Whether you need full event production or support for specific AV elements, our team is ready to step in and make it work. Contact Reid AV Services at (609) 259-9495 to get started with a process built around your event goals.